This manual outlines the policies and procedures of Energon FZC ("Company") to ensure compliance with applicable laws and regulations, and to promote ethical and efficient business practices. It serves as a general guide for all employees, contractors, and partners, detailing the standards and expectations for conduct within the Company.
The Board of Directors is responsible for overseeing the management of the Company and ensuring that it operates in the best interests of its shareholders. The Board establishes strategic objectives, provides guidance on significant issues, and ensures that the Company adheres to high standards of corporate governance.
Executive management is responsible for the day-to-day operations of the Company and for implementing the policies and strategies approved by the Board of Directors. This includes ensuring operational efficiency, financial integrity, and compliance with all regulatory requirements.
All employees, contractors, and partners must adhere to the Company's Code of Conduct, which outlines the ethical standards and legal requirements for business conduct. This includes maintaining integrity, transparency, and accountability in all business dealings.
The Company prohibits all forms of bribery and corruption. Employees must not offer, give, solicit, or accept any form of bribe or kickback. The Company is committed to conducting business in an honest and ethical manner, in compliance with the Foreign Corrupt Practices Act (FCPA) and other relevant anti-corruption laws.
The Company is committed to complying with all applicable laws and regulations, including environmental, health and safety, and labor laws. This commitment extends to international standards and best practices in the oil and gas industry.
The Company is committed to maintaining a safe and healthy work environment and to minimizing its environmental impact. All employees must follow the Company's HSE policies and procedures, which are designed to prevent accidents, injuries, and environmental harm.
All incidents, including near misses, must be reported immediately to the HSE department. The Company will investigate all incidents and take corrective actions as necessary. Employees are encouraged to participate in safety training and to report any unsafe conditions or practices.
The Company follows industry best practices for exploration and drilling activities. Detailed procedures for each phase of exploration and drilling are outlined in the Company's operational manuals. These procedures ensure compliance with regulatory requirements and promote safe and efficient operations.
The Company ensures that all production and maintenance activities are conducted safely and efficiently. Regular inspections and maintenance are required to ensure the integrity of equipment and facilities. The Company employs advanced technologies and methodologies to optimize production and minimize downtime.
The Company engages in the trading of oil and gas commodities in compliance with all applicable trading regulations. All trading activities must be conducted transparently and ethically, adhering to international standards and best practices in commodities trading.
The Company employs robust risk management practices to mitigate financial, operational, and market risks associated with commodities trading. This includes the use of hedging strategies, market analysis, and compliance with regulatory requirements.
The Company maintains accurate and complete financial records in accordance with generally accepted accounting principles (GAAP) and applicable regulations. Financial statements are prepared in a timely manner and are subject to regular audits to ensure accuracy and compliance.
The Company has established internal controls to prevent fraud and ensure the accuracy of financial reporting. Regular audits are conducted to assess the effectiveness of these controls. Employees are required to adhere to internal control procedures and to report any discrepancies or irregularities.
The Company is an equal opportunity employer and does not discriminate based on race, gender, age, religion, or any other protected characteristic. The Company is committed to fostering a diverse and inclusive work environment.
The Company is committed to the continuous development of its employees. Regular training programs are provided to enhance skills and knowledge. Employees are encouraged to pursue professional development opportunities and to contribute to the Company's success.
Employees are expected to conduct themselves professionally and to adhere to the Company's policies and procedures at all times. This includes maintaining confidentiality, acting with integrity, and treating colleagues with respect.
Suppliers, partners, and employees must protect the confidentiality of the Company's proprietary information and must not disclose it to unauthorized parties. This includes trade secrets, financial information, and other sensitive data.
The Company complies with all applicable data protection laws and regulations. Personal data must be collected, processed, and stored securely. Suppliers, partners and employees are required to follow data protection policies and to report any data breaches immediately.
Suppliers and partners must adhere to the Company's Supplier Code of Conduct, which outlines the ethical and legal standards for business conduct. This includes compliance with labor laws, environmental regulations, and anti-corruption policies.
All contracts with suppliers and partners must be reviewed and approved by the legal department to ensure compliance with applicable laws and Company policies. Contracts must be documented and maintained in accordance with Company procedures.
Employees are encouraged to report any violations of Company policies or applicable laws. Reports can be made anonymously through the Company's whistleblowing email wb@energonoil.com. The Company will investigate all reports and take appropriate action.
The Company prohibits retaliation against employees who report violations in good faith. Any form of retaliation will be subject to disciplinary action. The Company is committed to maintaining a culture of transparency and accountability.
All correspondence related to Company business must be conducted solely through Energon and FCG official communication channels. This includes, but is not limited to, official email addresses, phone numbers, and any other communication platforms authorized by the Company and FCG.
Employees, contractors, and partners are prohibited from using personal email accounts, phone numbers, or any unauthorized communication platforms for Company business. Any breach of this policy may result in disciplinary action, up to and including termination of employment or contract.
The Company reserves the right to amend this manual at any time. Employees will be notified of any significant changes, and continued employment constitutes acceptance of the amended policies and procedures. Amendments will be documented and communicated through official channels.
For any questions regarding this manual or any Company policy, please contact:
Energon FZC
Sharjah Research Technology
and innovation Park.
Block B-B30-177, Sharjah, UAE
post@energonoil.com
